Field stock records need clarity
Teams need to know what medicine exists, which batch expires next, what was dispensed, and what needs replenishment.
NGO and mission clinics
Practical medicine stock records for NGO and mission clinics
ClinicStock helps teams keep donated or purchased medicine stock traceable from receipt through expiry review, dispensing, counts, reports, and Excel export.
ClinicStock replaces messy medicine spreadsheets with expiry tracking, batch traceability, FEFO, purchase approvals, dispensing linked to inventory, and Excel import/export.
No credit card required. Paid billing starts only after a separate payment arrangement is agreed.
What ClinicStock helps control
Batch and expiry tracking
Medicine stock can be tracked by batch and expiry date instead of one spreadsheet total.
Stock counts
Physical count workflows preserve variance and reconciliation records.
Excel export
Reports can support field or coordinator review without making Excel the daily source of truth.
Pain points
Built for the work behind the medicine cabinet
These pages focus on different search intents, but the same product pain stays central: expired stock, missing batches, manual purchase approvals, stockouts, audit stress, spreadsheet mistakes.
Donated and purchased stock need traceability
Supplier, batch, expiry, quantity, and movement records help explain stock history.
Reporting should not depend on cleanup
Excel export and reports help coordinators review stock without rebuilding records from scattered files.
Workflow
How the workflow fits together
ClinicStock is strongest when a clinic needs stock movement, dispensing, purchasing, counts, and reporting to stay connected instead of split across files.
1
Receive medicine into batches
Enter medicines, suppliers or source context, quantities, batch numbers, and expiry dates.
2
Monitor expiry and replenishment
Use expired, expiring, and low-stock visibility to find risk before clinic work is affected.
3
Record dispensing and counts
Connect dispensing to inventory movement and reconcile physical counts when needed.
4
Export records for review
Use reports and Excel export for coordinator, donor, or operational review when included in the plan.
Questions
Practical questions before starting
The answers below describe the current ClinicStock product and avoid assuming features that are not part of the app today.
Does ClinicStock work offline?
ClinicStock is a web application; do not assume offline-first operation unless a deployment specifically adds it.
Can it track donated medicine?
It can track medicines, batches, quantities, suppliers or source details where entered, expiry dates, and movement history.
Can we export reports for donors?
Excel/report export is available during trial and on paid plans that include export features.
Should NGO clinics start with trial or contact?
Use the live demo to evaluate workflow fit, then contact ClinicStock for deployment or program-specific needs.
See ClinicStock with real sample data
Open the live demo or create a trial workspace for your clinic team.